Aseniwuche Winewak Nation

Special Projects Coordinator

Deadline To Apply: February 4, 2022

Contract Type: One-year contract, full-time

Position Overview:

Reporting to the Executive Director of Aseniwuche Winewak Nation, the Special Projects Coordinator (the ‘Coordinator’) is responsible for implementing and delivering special projects as identified by the Executive Director. Additionally, the Coordinator provides administrative support related to board governance and executive duties. The Coordinator will work as a direct line of communication between the Executive Director and the President, including supporting the President with scheduling, meeting preparation and other administrative support.

The Coordinator will manage projects aligned with AWN’s strategic plan and grant funding requirements. The Coordinator will complete a wide variety of administrative duties supporting the Executive Director and AWN President. Regular responsibilities include project, program and event planning and management, information finding, record keeping, drafting internal and external correspondence, and completing follow-up tasks. 

Duties:

SPECIAL PROJECTS 

  • Coordinate logistics of meetings and events for the Executive Director and President. 
  • Prepare draft reports, letters, memos, grant applications, proposals, and background documentation for the executive administration and President. 
  • Maintain an awareness of national, provincial, local and community resources and programs relevant to the Nation. 
  • Assist or lead the coordination of community outreach programs and special events. 
  • Organize and maintain filing system for special project information and materials. 

ADMINISTRATIVE 

  • Provide administrative support to executive administration, including the Executive Director and President. 
  • Provide organization and program information, policies and procedures to community members. 
  • Provide support to the President and Executive Director and ensure regular and clear communication between the two roles.
  • Additional assignments as required by the executive administration and grant-funded programs. 
  • Adhere to all safe work procedures, standards, and expectations by immediately reporting all incidents (injuries, hazard observations, property damage, near misses, and environmental issues) to a manager. 

Qualifications:

  • Post-secondary degree, diploma or certificate in business administration, communications, or related discipline or combination of equivalent education and experience. 
  • Experience providing a wide range of administrative support and services. 
  • Knowledge of Cree culture and Indigenous perspectives.  
  • Complete tasks with a high level of attention to detail. 
  • Demonstrate ability to work within timelines. 
  • Adapt to and work with a variety of situations, individuals, and groups, addressing problems and opportunities by drawing on own experience and calling on other resources, as necessary. 
  • Demonstrate compassion to the needs, welfare, dignity, and feelings of others, listening, understanding, and respecting opinions, perspectives, and motivations. 
  • Clearly convey information to a variety of audiences using the necessary tools and creating a positive first impression with confidence and respect. 
  • Comfortable and efficient using the Internet to access information and complete online processes. 
  • Able to research, collect, organize and present information from a diversity of resources. 
  • Proficient typing skills and intermediate to advanced competency with common word and office processing software programs, notably Word, Excel, PowerPoint, and Outlook.

STANDARDS OF PERFORMANCE 

  • Assigned projects, correspondence, meetings, and duties are completed accurately and in a timely manner. 
  • Scheduling is managed efficiently and recorded accurately for the best use of time for the Coordinator and the executive leadership.
  • Filing systems are maintained in an orderly fashion. 
  • Maintain professionalism and confidentiality in all business activities. 

Work Demands:

As a condition of employment, candidates must complete Criminal Record and Vulnerable Sector checks and meet site access requirements by showing proof of being doubly vaccinated for Covid-19.

This position requires the Coordinator to work in the Aseniwuche Winewak Nation office located in Grande Cache, Alberta.

How To Apply:

Please send your cover letter and resume by February 4, 2022, to:

Courteney Wanyandie-Smith, Executive Director

courteney@aseniwuche.com

 

Thank you to all who apply. AWN will only contact those selected for an interview.