ACCOUNTING CLERK: ACCOUNTS RECEIVABLE & ACCOUNTS PAYABLE

Deadline To Apply: This position will remain open until a suitable candidate is selected. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

Contract Type: REGULAR FULL-TIME

Position Overview:

We are seeking a detail-oriented and motivated Accounting/Administrative Clerk to join our team. This role is ideal for someone with strong organizational skills, excellent attention to detail, and a solid understanding of bookkeeping and office administration.

Under direction of the Chief Financial Officer/Chief Operating Officer, and guidance of the Accounting Coordinator, calculate, prepare and process incoming and outgoing invoices for accounts payable and receivable. Enter employee time sheet data for payroll. Enter and review job related data in PJC. Keep and maintain a well-organized filing system of all required documents.

Duties:

• Calculate, prepare, and issue financial documents related to accounts such as bills, invoices, account statements, and other related documents using computerized accounting systems.
• Code, batch, enter, verify, and reconcile transactions including accounts payable and receivable, purchase orders, cheques, and receipts.
• Prepare data for period or cost statements or reports as requested by Accounting Coordinator or Payroll & Benefits Coordinator.
• Respond to customer and vendor inquiries, maintain positive working relationships, and resolve issues in a timely and professional manner.
• Perform general clerical duties, such as preparing and maintaining Word documents, spreadsheets, and reports; filing and record management; faxing; and photocopying.
• Enter approved daily employee timesheets into PJC and forward them to the Payroll & Benefits Coordinator for processing.
• Enter various PJC-related data into the Sage program, including but not limited to job estimates, job openings and closures, assignment of equipment, employees, subcontractors, and job costing data for projects.
• Issue, adjust and receipt purchase orders as required, ensuring accurate proper job and general ledger coding.
• Coordinate travel arrangements reservations for employees, schedule appointments and update calendars, and plan and prepare meetings and conferences, including recording detailed minutes.
• Research and compile information and supporting data for meetings, special projects, reports, and presentations.
• May occasionally require driving.

Qualifications:

• Completion of post-secondary education or certification in accounting or business administration is preferred; a combination of related education and experience may be considered.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); knowledge of Sage and PJC is considered an asset.
• Experience wording in a fast-paced office environment is desirable.
• Must be flexible, organized, and able to work independently, and as part of a team, while effectively managing time and priorities.
• Ability to maintain strict confidentiality and follow company policies and procedures.
• Strong interpersonal and communication skills with the ability to interact with colleagues and the public in a positive, courteous, and respectful manner.
• Mandatory drug and alcohol testing.
• Class 5 Driver’s License with a clean driving abstract.

Work Demands:

Physical Demands:

The position is primarily sedentary with occasional lifting up to ten pounds.

Mental Demands:

The position requires independent work with the ability to manage multiple tasks and priorities in a busy environment. The successful candidate will need to demonstrate strong organizational and self-management skills to effectively handle the responsibility of the role.

How To Apply:

This is an excellent opportunity to contribute to a dynamic and growing organization while developing your accounting and administrative skills. We offer a supportive work environment where accuracy, efficiency, and teamwork are highly valued.

If you are organized, dependable, and eager to advance your career in accounting and administration, we would love to hear from you!

Compensation will be commensurate with experience and qualifications. AEC offers a market-competitive salary and a comprehensive benefits package following the successful completion of a three-month probationary period.

Please submit your resume and cover letter to: hr@adcalberta.com

This position will remain open for internal applications for a period of ten working days from October 21, 2025.

AEC thanks all applicants for their interest.